Job Title

Assistant Project Manager I

Summary/Objective: The Assistant Project Manager (APM I) will serve as a vital team member assisting the Senior Project Manager / Project Manager on the full scope of the project. The APM I will be responsible for Document Control & Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM I will also have oversight in managing Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project.

Who We Are

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit www.callahan-inc.com for more information.

Essential Functions

Safety

Promote the Callahan safety culture and lead by example when on the job site
Coordinate safety documentation with the field team
Assist and participate in safety related meetings

Document Control & Procurement Management

Understand the Plans, Specifications and Contracts of the project
Manage updates of the current construction document set utilizing Procore and distribute to subcontractors/suppliers
Manage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staff
Review shop drawings and samples for compliance with contract documents
Review and track material deliveries as scheduled and expedite in conjunction with the Project Superintendent to ensure on-time procurement
Prepare and distribute meeting package (agenda and supporting documentation) in advance of the applicable meeting
Produce quality meeting minutes in a timely, consistent manner

Project Management

Develop and maintain positive relationships with the Owner, Subcontractors and Project Team
Coordinate and communicate updates and changes to the schedule of the project
Control the prompt flow of information to field team, subcontractors, and suppliers
Promptly communicate issues
Manage risk prevention to ensure that all subcontracts, insurance and badging information in in place prior to mobilization
Participate in the monthly schedule update meeting
Prepare and submit the Monthly Report to the project team with guidance from the Project Manager and Superintendent
Distribute 3 rd party reports, deficiency logs and punch lists for execution
Prepare of Quarterly cost meeting reports and presentation
Complete closeout of the project with the Owner and Subcontractors
Compile permit closeout documents
Maintain all project records and files
Manage and compile a full close out package including warranty letters, operation and maintenance manuals, as-builts, etc.
Financial closeout with PM and Accounting

Cost Management

Participate in subcontractor buyout and subcontract issuance
Review and compile pricing on all changes in the project and submit proposals with time extensions as needed. Review with Project Manager prior to submission.
Proficient in project accounting processes to ensure prompt payments of requisitions and invoices
Review and process monthly Subcontractor requisitions and labor and material invoices
Compile field tickets from Superintendent and attach to all material invoices processed

Leadership

Maintain a collaborative working environment and relationship between office and field staff
Collaborate with the team and support team members as needed to ensure project success

Mentor Interns for exposure to the construction management process and available career path options

All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.

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ASSISTANT PROJECT MANAGER 1