J.R. Heald Builders

Administrative Assistant (Construction Office) - Part-Time

Location: Dover, NH (in-office preferred)

Brand Promise: Listen First. Build Better.

J.R. Heald Builders is a family-owned residential builder and remodeler serving New Hampshire's Seacoast. We are known for craftsmanship, professionalism, and a strong internal culture grounded in Integrity, Team, Communication, Continuous Improvement, and Accountability. We're looking for an organized, proactive Administrative Assistant to help keep our office, projects, and communication running smoothly.

You are the organizational hub of the company. You support the owners, Project Manager, and field team by keeping paperwork, communication, scheduling, and documentation tight and consistent. You bring calm, clarity, and follow-through to a fast-moving construction office.

Key Responsibilities

Answer phones, manage inboxes, and route messages appropriately
Support scheduling for the PM, owners, and field team
Maintain job files: contracts, change orders, selections, permits, documentation
Update and maintain JobTread/CRM and internal tracking systems
Assist with invoices, receipts, vendor statements, and basic bookkeeping support
Coordinate client communication templates and follow-ups
Maintain an organized, professional "front door" experience for clients and partners
General office support as needed to keep projects and people on track
Monitor and manage initial incoming leads and schedule associated meetings

What Success Looks Like

Information is easy to find and always up to date
The team knows what's happening because communication is clear
Paperwork, permits, and documentation never fall behind
Clients and vendors feel professionally supported

Qualifications

Prior administrative experience (construction office experience is a big plus)
Strong organization and attention to detail
Clear written and verbal communication skills
Comfortable learning and using software systems (JobTread a plus)
Professional, dependable, and proactive
Ability to manage multiple priorities calmly

Pay and Benefits

Employment Type: W-2 employee
Part-Time with potential to evolve into Full-time work

Schedule: 20-30 hours per week (weekday daytime hours)

Pay: $22-$28 per hour (DOE)

Professional development opportunities
Supportive team environment

Why J.R. Heald Builders

We operate by five core values:

Integrity: Honor your word
Team: Work together, win together
Communication: Clear, consistent, proactive
Continuous Improvement: 1% better each day
Accountability: Take ownership

You'll be part of a close-knit team building something meaningful, where communication matters, people help each other, and continuous improvement is part of daily work.

J.R. Heald Buildersis an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.

J. R. Heald Builders, LLC

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Administrative Assistant (Construction Office) -- Part-Time