Job Summary
We are seeking a professional and organized Secretary/Receptionist to join our team. The ideal candidate will serve as the first point of contact for clients and visitors, manage administrative tasks, and support office operations efficiently. This role requires excellent communication skills, proficiency with office management tools, and a friendly demeanor to ensure a positive experience for all stakeholders.

Responsibilities

Greet visitors and clients in a courteous and professional manner at the front desk
Answer multi-line phone systems promptly and effectively, demonstrating proper phone etiquette
Manage appointment scheduling and calendar management using Microsoft Office, Microsoft Teams, Google Workspace, or similar tools
Perform data entry, filing, and maintain accurate records using office software including QuickBooks and bookkeeping systems
Provide exceptional customer service support to clients and internal staff
Assist with administrative tasks such as proofreading documents, managing correspondence, and organizing office supplies
Support office management duties including clerical work, document preparation, and record keeping
Handle incoming and outgoing mail, emails, and messages efficiently
Maintain an organized workspace to ensure smooth daily operations
Communicate with in-field crew members to help assist them when needed.

Requirements

Proven experience in office management, clerical work, or administrative support roles
Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
Experience with QuickBooks or bookkeeping is a plus
Excellent organizational skills with the ability to multitask effectively
Bilingual abilities are preferred to assist diverse client needs
Demonstrated customer service skills with professional phone etiquette and good in personal communication
Ability to handle confidential information discreetly and responsibly
Strong typing skills with attention to detail for proofreading and document accuracy
Personal assistant or medical receptionist experience is beneficial but not mandatory
Must be highly organized with good time management skills to prioritize tasks efficiently

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

401(k) matching
Health insurance
Paid time off

Work Location: In person

R&D Paving, Inc.

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Secretary/Receptionist