PRIMARY DUTIES:

Provides secretarial and administrative support to the Board of Selectmen and Town Administrator. Assists other Town Departments as necessary.

Acts as initial point of contact for the public at-large; corresponding with office visitors, telephone inquiries, processing of right-to-know information requests, receives complaints and resolves conflicts with the public. Works with the public, appraisers, surveyors and real estate agents that require information on Town properties.

Provides back-up assistance for financial record keeping duties of the Town.

Process accounts payable; receives, enters and distributes all incoming vendor invoices and processes vendor payments

Records deposits as prepared and submitted by Town departments (excluding Town Clerk/Tax Collector)

Assists Town Administrator with all functions of the Planning Board and Zoning Board of Adjustment.

Reviews civil and site plan documents, plots and lot splits submitted for compliance with the codes and ordinances of the Town of Chichester, and preparing them for submission to the Planning Board and Board of Zoning Adjustment

Meets with design professionals, developers, owners, and contractors in preliminary design meeting. Meetings generally entail a discussion of the permit process as well as a code review of preliminary plans or design concepts.

Assists with yearly Zoning Updates and prepares warrant articles for ballot voting in March

Prepares abutter and newspaper notifications as required by relative statutes,

Drafts reports, performs research and provides data analysis at the direction of the boards,

Ensures compliance with all statutory requirements for certified mailings, notices, and posted meeting agendas

Records plans at Merrimack County Registry of Deeds

Maintains assessing database and property files.

Assists property owners in the preparation of applications for exemptions, credits, and abatements

Maintains all tax exemption and current use files and reviews cyclically to ensure conformance and qualification.

Maintains all physical property files consisting of assessing, land use and building records.

Prepares, organizes and submits all necessary changes to the tax map including but not limited to subdivisions, lot line adjustments, and general data correction.

GENERAL DUTIES:

· Updates Town website minutes, announcements, Public Notice, etc.

· Assists with Building Permits, receiving, distributing, and making copies, answering general permit questions

· Sorts, opens and distributes town mail; maintains postage account and meter funds.

· Orders necessary supplies for Town departments and Town Office; assures proper maintenance of various office machines and systems.

· Works on special projects, under the direction of the Town Administrator, that enhance the quality of services offered to residents and coordinates Town sponsored events and projects that impact the citizens of the Town.

· Keeps Town Administrator apprised of ongoing activities within the Town.

· Performs other related duties as may be required.

Pay: $23.09 - $30.00 per hour

Expected hours: 35.0 per week

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan

Work Location: In person

Town of Chichester New Hampshire

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Administrative Assistant