Executive Assistant at Handled. By Hayden & Co. | Fully Remote | Must reside in one of the following states: MA, NH, FL, or GA where we’re registered as an employer
We have two distinct EA openings right now. They are not the same role three times. Each supports one of our clients and a different kind of leader with genuinely different needs. Read through thoroughly before deciding which aligns best with your experience and working style.
NOTE: ALL ROLES REQUIRE EASTERN TIME BUSINESS HOURS AVAILABILITY
ABOUT HANDLED. BY HAYDEN & CO.
Handled. By Hayden & Co. partners with growth-stage founders and CEOs who have reached a bottleneck in their leadership and operations. The firm provides two integrated services: Executive Anchor Advisory, which delivers strategic diagnostics and recalibration for leaders under growth pressure, and High-Caliber Fractional EA Support, which installs C-suite-experienced executive assistants as strategic infrastructure. Founded by Hayden Orme, a seasoned strategic advisor and former EA to Fortune 5 C-suite executives, the company is built on the belief that leadership stalls when the surrounding environment is misaligned, not from lack of ambition. Handled. By Hayden & Co. focuses on structural clarity and support, enabling leaders to grow without sacrificing health, relationships, or long-term vision.
ROLE 1: EXECUTIVE ADVISORY CONSULTANT
10 Hours Per Week | East Coast US Preferred | $30-34/Hour | Target Start: Mid to Late-July 2026
The client is an accomplished independent executive advisor and former C-suite leader who works with CEOs on organizational transformation and strategic execution. She has direct personal experience on both sides of the EA relationship and will know within the first two weeks whether this match is right.
What makes this role distinct: She is a verbal processor. When something is stuck, the unlock is a short thinking-out-loud conversation. The right EA receives disorganized input and returns organized next steps without being thrown by the process. She also sends voice memos when something is on her mind: you return action plans. She has a predictable pattern of tasks that stall in the middle layer of a project, not from avoidance, but from a real cognitive pattern. The right EA recognizes it, does not shame it, and knows how to help surface the blocker and move things forward.
What you will own:
- Inbox management, email triage, and calendar management
- Stuck task triage and personal administrative execution
- Voice memo processing: she records, you return organized action lists
- Business development pipeline tracking
- Research and materials support for curriculum development work
- Client thoughtfulness tracking: milestones, outreach, and gifting
ROLE 2: SEO AND DIGITAL MARKETING AGENCY FOUNDER
10 Hours Per Week | US-Based | $30-34/Hour | Target Start: Mid to Late-July 2026
The client is the founder and CEO of a three-year-old SEO and digital marketing agency that has grown consistently each year.
What makes this role distinct: She is a linear, structured thinker and has named this as the single most important quality in the people she works closely with. She has also never delegated her inbox to anyone before. Trust here is earned steadily over the first 30 to 60 days, not handed over on day one. Most of her team works from Cape Town, South Africa, seven hours ahead. By the time she starts her day, her inbox is already full of overnight communications. The right EA processes the backlog before she opens her laptop, so her day starts caught up, not behind.
What you will own:
- Full inbox architecture: what is handled independently, drafted for approval, escalated, or removed
- Calendar management built around front-loaded mornings and protected afternoons from noon onward
- Meeting preparation and research for every scheduled call
- New client onboarding coordination
- Drafting client and team correspondence, growing toward independent sending as trust builds
- Leading the mapping and redesign of key business workflows over time
QUALIFICATIONS AND REQUIREMENTS
The following applies to all roles with HBH & Co.:
- Minimum five years of experience supporting C-suite executives, founders, presidents, executive directors, or equivalent senior leaders
- A proactive manage-up approach: you anticipate needs, fill gaps, and tell the executive what requires their attention versus what you can handle independently
- Exceptional written and verbal communication skills
- High degree of professionalism, discretion, judgment, and integrity
- Proven ability to manage multiple priorities simultaneously in a fully remote environment
- Strong organizational skills and exceptional attention to detail
- Demonstrated ability to work independently with minimal oversight
- Bachelor's degree or equivalent experience
- Must reside in Massachusetts, New Hampshire, Florida, Georgia, or Arizona
Role-specific requirements:
- Role 1 (Executive Advisory Consultant): Google Workspace proficiency required; thoughtful, conservative approach to AI tools when handling client-facing data
- Role 2 (SEO Agency Founder): Google Workspace proficiency required. A linear and structured communication style is essential and non-negotiable; morning availability for South Africa time zone coverage; digital marketing or agency familiarity is a plus, not a requirement
COMPENSATION AND BENEFITS
- $30-34/hour depending on role and experience (see each role above for specific ranges)
- 401K
- Paid holidays
- Fully remote work environment
- Collaborative, supportive team culture with ongoing professional development
- Long-term growth opportunity within Handled. By Hayden & Co.
- Candidates seeking a higher rate or considering full-time placement are encouraged to apply and note that on their application
A FINAL NOTE
This search prioritizes fit, longevity, and genuine partnership over speed.
These are not interchangeable openings. We are looking for specific people for specific leaders, and the match matters more than the timeline. If you are a seasoned EA who still loves this work and wants to do it in a way that is sustainable for your own life, we would love to hear from you.
