Job Description
We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive administrative support to the CEMA Finance and Contracts Directors. The ideal candidate will be a proactive problem-solver with excellent communication skills and strong attention to detail. This position will be responsible for providing specialized administrative support for a variety of duties and tasks, as well as day-to-day coordination of meetings and travel.
Primary duties and responsibilities:
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Maintain the Finance and Contracts Directors’ calendars, arrange meetings and appointments, including coordination with other business administrative staff on executive calendars.
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Manage travel arrangements, expense reporting and procurement card reconciliation.
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Coordinate, facilitate and provide support for various meetings and events.
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Manage meeting and event logistics and connections, including catering.
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Communicate with executives, administrative and management to gather and convey relevant information.
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Maintain and track action items through completion.
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Assist with special projects as assigned.
Required Education, Experience, & Skills
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Prior experience working as an Administrative Assistant in corporate setting
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Experience in coordinating, facilitating, and supporting meetings, and events
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Experience managing schedules and calendars for executive leadership with complex time commitments
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Proactive approach to problem-solving, highly organized, and detail-oriented
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Robust ability to multi-task and prioritize daily workload ensuring tasks and deadlines are met
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Proficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook
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Proficient verbal and written communications skills
Preferred Education, Experience, & Skills
Pay Information
Full-Time Salary Range: $63454 - $101526
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
