Hybrid Administrative & Recruitment Assistant ASAP!!

Job Summary

This entry level position plays a key role in the organization, supporting both administrative operations and recruitment efforts. Must have a high level of customer service mindset. The ideal candidate is highly organized, detail-oriented, and confident in managing multiple systems and responsibilities. This is a long-term opportunity with strong potential for growth and increased responsibility over time.

Compensation:

Starting pay: $25 per hour, plus have the ability to work overtime as needed and available
Opportunities for additional compensation based on commissions

Benefits:

Health insurance (BCBS)
Dental Discount benefit
Paid time off, sick days, paid holidays, vacation days

Schedule

Full-time, Monday–Friday with a flexible 9:00 AM – 5:00 PM schedule
Hybrid work opportunity available after successful completion of training

Key Responsibilities:

Manage emails, calendars, and daily office operations to ensure smooth workflow
Post and manage job listings across multiple platforms; assist in training and onboarding new recruiters
Answering the phones or incoming sales calls
Utilize the company’s CRM and ATS systems to support recruiting efforts and maintain accurate records
Screen resumes and organize candidate pipelines efficiently
Schedule and coordinate interviews between candidates and hiring managers
Communicate with candidates throughout the hiring process, including follow-ups and status updates
Maintain and update applicant tracking systems (ATS) with accurate candidate information
Keep company databases, files, and records organized and up to date
Assist with background checks and reference checks as part of the hiring process
Support recruiters with candidate sourcing and overall recruitment needs
Communicate effectively with team members, candidates, clients, and vendors
Troubleshoot and resolve basic technical issues as they arise
Maintain a clean, organized, and efficient office environment at all times
Coordinate with vendors to support daily office and operational needs
Provide daily updates and report directly to the owner on tasks, progress, and recruiting activity
Occasionally assist with sending a bill through quickbooks

Qualifications:

Extremely strong computer skills with the ability to quickly learn and navigate multiple systems and platforms
Ability to learn and operate CRM and ATS systems, as well as other office applications, and train new recruiters on their use as needed
Confident in identifying, troubleshooting, and escalating technical issues when necessary
Strong written communication skills with the ability to write and proofread job descriptions and other documents, utilizing AI tools to improve accuracy and efficiency
Exceptional attention to detail with the ability to identify errors and ensure accuracy across all work
Excellent verbal communication skills; well-spoken, confident, personable and professional when interacting with clients and candidates
Ability to oversee recruiter activity, provide guidance, and report updates to the owner as needed
Comfortable managing and coordinating daily operations within a Zoom workspace
Ability to track, analyze, and report weekly metrics and performance data
Strong time management skills with the ability to multitask and prioritize effectively
Professional demeanor with the ability to handle confidential information with discretion
This is a key role within the organization, offering a long-term opportunity for growth and advancement
Mininum of Associate’s degree in Business or a related field preferred; college graduates are encouraged to apply
Room for growth!

Nanny Poppins Agency jobs

Hybrid Administrative & Recruitment Assistant