TITLE: Accounts Payable & Accounting Coordinator
REPORTS TO: Chief Financial Officer/Controller
DEPARTMENT: General Administration
FLSA STATUS: Non-Exempt (Hourly)
JOB SUMMARY
The Accounting Coordinator maintains accurate financial records such as daily cash out and accounts payable to ensure accurate financial reporting. This position requires keen attention to detail and aptitude for finding variances necessary to perform reconciliations. Acts as liaison between the accounting department and other internal teams, vendors and clients.
KEY RESPONSIBILITIES
- Record, balance, and daily bank deposits of cash sales receipts.
- Facilitate Accounts Payable process by monitoring receipt, coding and entry of invoices.
- Correlate required purchase requests with related invoices in accordance with purchasing policies.
- Prepare weekly report for proposed check run and present for approval.
- Print and distribute weekly check run and prepare to mail and/or process necessary ACH payments.
- Assist in monthly inventory process with golf shop and restaurant staff including posting inventory transfers and month end entries.
- Monthly reconciliation of credit card and vendor statements.
- Monthly reconciliation of various GL and internal accounts (gift cards, house accounts, etc.).
- Assist in preparing month-end transactions and organizing month end reports.
- Monthly cash reconciliation.
- Work independently and within a team on special non-recurring and ongoing projects.
- Annual purge and organization of administrative files.
- Assist in preparing monthly capital funding requests and subsequent payments.
- Occasional trips to Bank and Post Office.
- Monitoring inventory and purchasing of standard office supplies.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Associate’s degree in accounting or equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
- Meticulous attention to detail, strong communication, problem-solving, organizational skills.
- Proficiency with Excel and accounting software, understanding of accounting principles.
- Must be able to establish priorities and meet deadlines.
- Outstanding written and verbal communication skills.
- Organization and attention to detail, positive attitude, and ability to work as part of a team.
- Experience in the resort/hospitality industry is helpful.
PHYSICAL REQUIREMENTS / WORKING CONDITIONS
This job operates in a professional office environment.
This role routinely uses standard office equipment.
While performing the duties of this position, the employee is regularly required to talk or hear.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stoop as necessary. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
