Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will serve as the first point of contact for visitors, making professionalism, discretion, and customer service paramount.
Duties
- Manage front desk operations including greeting visitors and handling inquiries
- Operate phone systems to direct calls and take messages
- Maintain organized filing systems for easy access to documents
- Perform data entry tasks with accuracy and attention to detail
- Assist in calendar management, scheduling appointments, and coordinating meetings
- Utilize Microsoft Office Suite for document preparation and communication
- Provide support by addressing needs and resolving issues promptly
- Conduct bookkeeping tasks, including accounts payable
- Proofread documents for accuracy and clarity before distribution
- Support office management activities, including inventory control
- Exhibit strong organizational skills in managing multiple priorities effectively
- Meet with employees, answer account questions, and assist with forms, etc.
- Exercise discretion in dealing with confidential, personal information
Requirements
- Proven experience in an administrative role with clerical responsibilities
- Proficiency in Microsoft Office Suite (Word, Excel, Access)
- Strong typing skills with attention to detail for data entry tasks
- Excellent phone etiquette and customer service skills
- Demonstrated organizational skills with the ability to manage time efficiently
If you are a proactive individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $27.50 - $30.00 per hour
Expected hours: 35 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
